Jobs Secretarial Jobs in Saudi Arabia in Saudi Arabia
Job Purpose:
The role of Vice Dean Office Manager is to assist mainly the vice Dean's in all routine tasks pertaining to all activities being performed by him.
Major Areas Of Responsibility:
1. Prepare and edit correspondence, communications, presentations and other documents.
2. File and retrieve documents and reference materials.
3. Conduct research, assemble and analyze data to prepare report and documents.
4. Manage and maintain Vice Dean's schedule appointment and travel arrangements.
5. Arrange and coordinate meeting and events.
6. Record, transcribe and distribute minutes of meetings.
Duties and Responsibility:
1. Performs clerical duties related to the Vice Dean's office of filling, electronic filling, receive calls and visitors as delegated by the Vice Dean's.
2. Assist Vice Dean's in all the tasks as delegated by him.
3. Perform other duties that many be deemed necessary for time to time by the Dean's and Board of Trustees.
4. Assist Vice Dean's during absence of the Executive Assistant including answering phones, maintaining calendar, schedule appointments and providing other assistance as required.
5. Utilize computer-based programs to type, submit and track purchase orders, check requests, personnel status forms, position requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.
6. Monitor attendance and automated time reports.
7. Prepare and distribute meeting material, prepare attendance sheet.
8. Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
9. Accurately record the transaction of official meetings and disseminate minutes to appropriate parties.
10. Works with the Vice Dean's to review and summarize reports, documents, grants, etc. and prepare background documents and outgoing mail as necessary.
Experiences:
Minimum of 1 to 2 years as office secretary
Job Details
| Date Posted: | 2015-03-18 |
| Job Location: | Jeddah , Saudi Arabia |
| Job Role: | Secretarial |
| Company Industry: | Education, Training, and Library |
Preferred Candidate
| Career Level: | Management |
| Gender: | Male |
| Nationality: | Saudi Arabia |
| Degree: | Bachelor's degree / higher diploma |
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