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Overall Job Purpose
Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts working with the staff in Communications; and oversees special projects. The Executive Assistant must be creative and enjoy working within an environment that is results-driven and collaborative. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication (English & Arabic), administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. A wide degree of creativity and latitude is expected.
Key Responsibilities
Operational Process Support
- On a monthly basis, compile a summary of the projects and initiatives underway in the business unit and provide an update to the Management
- Coordinate the preparation of formal performance reviews
- Review financial reports prepared by line managers
- Enforce company policy in terms of procedures including travel, cell phone, expense claims etc. (i.e. responsible for controlling signatures, taking policy into account, urgency and effecting timeous forwarding of documents).
Administrative Support
- Manage the diary of the Managing Executive, in an efficient manner, to set up meetings requested by the line manager or to accept meetings requested by others where the manager’s presence is needed.
- Track and monitor the acceptances and declines obtained from the relevant parties that have been invited to the meeting. Where possible, resolve issues independently but where needed escalate any concerns and issues to the manager.
- Liaise with relevant parties to re-schedule any meetings, based on a request from either the manager or the original meeting organiser
- Print all documentation relevant to the meetings and prepare daily meeting packs and give them to the manager for their reference
- When requested to by the manager, attend in team meetings in order to take the minutes of the meetings. Ensure that the minutes are typed, approved by the meeting chair and distributed to the relevant parties within the agreed time period
Job Details
| Date Posted: | 2015-07-15 |
| Job Location: | Dammam, Saudi Arabia |
| Job Role: | Administration |
| Company Industry: | Internet/E-commerce |
Preferred Candidate
| Career Level: | Mid Career |
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