Jobs Accounting/Banking/Finance Jobs in Saudi Arabia in Saudi Arabia
Our client an international bank is seeking to recruit a Team Assistant to be based in Riyadh-Saudi Arabia. You will be reporting directly to the Business Manager-MENA
Summary of this role
The Team Assistant supports the CB&S franchise in Saudi Arabia and will have responsibility for all aspects of administration and support for a team of approximately 6 based in Riyadh, including Senior Management.
Duties will include:
• Providing a high level of one on one support, including extensive diary management, organising materials and resources for meetings.
• You will be the assistant to the members of the teams reporting into the Senior Managers.
• Daily interaction with senior internal and external clients through face to face interaction and telephone contact.
• Arranging and booking all travel including preparation of complex travel itineraries, including, flights, hotels, chauffeur drive cars, Visas, meet and assist, taxi accounts.
• Booking client lunches and dinners.
• Booking meetings, conference calls and audio visual links - including tracking acceptances and declines and updating the internal calendar and systems. Sending invitations and pre-meeting confirmations.
• Ensuring that all costs are pre-approved and in line with Deutsche Bank policy.
• Processing and reconciling business expense claims and invoices.
• Preparation of power-point presentations for internal and client meetings as required.
• Co-ordination and maintenance of filing and archiving systems.
• Invoice management.
• Managing of driver schedule.
• Set-up and maintenance of access to IT accounts for team.
• Responsible for updating and management of business-related MIS, ensuring data is current and accurate in bank systems.
• Monitoring and ordering of stationery.
• Handling and reconciliation of Petty Cash.
• Handling all aspects of Event Management such as off sites, conferences and client entertainment.
• Organisation of road shows and other business meetings.
• Within CIB we have a large number of offshore visitors coming through our offices in the region, The successful candidate will be responsible for owning the visitor and pulling together an extensive pack of meeting schedules and reservations to present to each visitor.
• Ensuring the security of confidential and sensitive material.
• Providing holiday cover for other Team Assistants.
• The role requires the Assistant to carry a Blackberry.
• Other ad hoc administrative duties and projects as required.
Job Details
| Date Posted: | 2015-09-30 |
| Job Location: | Riyadh, Saudi Arabia |
| Job Role: | Accounting/Banking/Finance |
| Company Industry: | Banking |
Preferred Candidate
| Career Level: | Mid Career |
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