Jobs Administration Jobs in Saudi Arabia in Saudi Arabia
Major Accountabilities
• Perform related duties as assigned by supervisor
• Prepare correspondence as required in English and/or Arabic such as letters, memos and emails.
• Assist in collecting data/info from distributors
• Assist in building-up database. Organize and arrange filing
• Manage weekly/monthly calendar and scheduling meetings/Teleconferences where required
• Assist the team to prepare for meetings
• Take minutes of the meetings
• Assist with all required travel arrangements including visa application, travel insurance, hotel booking and so on.
• Manage courier shipments to and from different destinations as well as preparing all required documents for shipment& keep tracking records for all sent/received shipments. (Keep records with high accuracy).
• Prepare all necessary documents required to issue Purchase orders including but not limited to:
• Get proper quotations from vendors/Collect and submit all required documents to finance to process payment to vendors/Prepare and provide detailed monthly tracking sheet for all PO’s issued by the division
• Handling process of Translation of documents for RA division
• Assist in process of artworks creation
• Any other duties or projects as requested by the RA Head commensurate with the grade and level of responsibility for this role, for which the associate has the necessary experience and/or training
• Administrative Assistant is responsible for forwarding adverse events, events of special interest and product complaints to the LVR once he/she is aware about and within once calendar day of receipt.
• Three franchise and regulatory administrative support responsibility
• Flight booking and accommodation for the sponsored HCP and Alcon associates as well.
• Couriers dispatching/receiving and follow up.
• Office maintenance/ supplies responsibility.
Key Performance Indicators:
• High quality of Administration & Co-ordination
• Manages work according to priorities
• Satisfaction level of supported manager
• Proactive support and self-starter
Job Details
| Date Posted: | 2016-03-20 |
| Job Location: | Jeddah , Saudi Arabia |
| Job Role: | Administration |
| Company Industry: | Pharmaceutical |
Preferred Candidate
| Career Level: | Entry Level |
| Gender: | Male |
| Nationality: | Saudi Arabia |
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