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The Executive Assistant is responsible for providing direct support to the Executive Dean and the Board of Trustees by performing administrative functions such as handling highly confidential matters, overseeing the flow of paper and work through the office, and drafting correspondence, reports, and presentations. The Executive Assistant must possess extensive knowledge of the policies, procedures and organization of the College, as well as a broad understanding of the Executive Dean’s positions and priorities with regard to a wide range of issues. The Executive Assistant works in cooperation with high level officials both inside and outside the college environment.
Key Responsibilities:
- Act as a liaison between the Executive Dean and college administrators, faculty, staff, students, other institutions, and the general public by serving as initial contact via phone or in person.
- Have access to and handle confidential materials. Frequently required to respond directly to inquiries and requests for information.
- Produce, compose, and edit correspondence and other material for the Executive Dean.
- Participate in the preparation of department budgets for the Executive Dean’s office and Board of Trustees.
- Monitor budgets, accounting statements, and expenditures. Investigate and correct errors in accounting statements. Review reimbursements and initiate purchase orders for both departments.
- Manage the Executive Dean’s calendar by screening and prioritizing with sensitivity and tact individuals wishing to see the Executive Dean, and scheduling and rescheduling appointments.
- Prepare agendas and supervise organization of related material for monthly Board of Trustee meetings. Attend meetings and record action items. Produce and distribute minutes.
- Serve as a member of the Executive Dean’s Cabinet. Coordinate the preparation of agendas, meeting notices, and related information.
- Work with the Public Information Officer to supply media representatives with information regarding the Executive Dean’s office and Board of Trustee meetings.
- Serve on various ad hoc or standing committees as appointed by the Executive Dean.
- Schedule all travel arrangements and complete travel expenditure forms for president and the Board of Trustees.
- Compile information, organize data, and generate various reports and summaries needed for meetings inside and outside the Executive Dean’s office
- Plan and coordinate all aspects of meetings, workshops, and conferences called by the Executive Dean.
- Perform general office support responsibilities such as setting up and maintaining complex filing systems, answering phones, screening calls and taking messages, reviewing incoming mail, operating copiers, fax, and other office machines.
Perform other duties as assigned
Job Details
| Date Posted: | 2016-11-21 |
| Job Location: | Saudi Arabia |
| Job Role: | Administration |
| Company Industry: | Education, Training, and Library |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Master's degree |
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