Jobs Administration Jobs in Saudi Arabia in Saudi Arabia
1. Manage the daily activities of Department Head by reviewing incoming/outgoing correspondence, administering all logistical requirements & coordinating with BU heads offices to ensure quality of services rendered to the departments/divisions.
2. Develop the Department monthly activities report by coordinating with Department reportees, drafting, consolidating, summarizing ideas and thoughts to build up the report to reflect progress in Corporate Affairs department activities.
3. Plan and coordinate the “Quarterly Message from the CEO” by drafting texts, consolidating Division updates to ensure effective communication of the report to the internal customer (EG & Middle / Senior band managers).
4. Involvement in the team to organize all Corporate Communication events, by carrying out the collection of related information and follow up with the relevant people to ensure the successful running of each event.
5. Carryout logistical arrangements for Department meetings such as Group board of Directors, Executive Board, Operating board, & Corporate Communication Committee, etc) by collecting the presentations, ensuring meeting agendas are set etc. to ensure quality and the successful running of the meetings
6. Carryout the processing and settlement of invoice payments by reviewing invoices & quotations, coordinating with the Finance department to ensure timely payment to suppliers.
7. Monitor Department Managers SMARTs (Objective) by updating systems, reviewing the SMARTs and supporting the Department in effectively managing his priorities.
8. Support the Department by providing historical expenses data for the department to plan and finalize the annual budget for the dept.
9. Support the CEO’s Office by helping in e-mail communication & presentation formatting to assist in the meeting of targets and deadlines in coordination with office managers.
10. Assisting team member department, by drafting their correspondence, reports and following up with external agencies and suppliers to support them in effectively carrying out their roles.
11. Manage and complete other Ad-Hoc activities as deemed necessary by the executives.
12. Works safely at all times. Observes all quality & housekeeping policies. Keeps own work area clean & hygienic
ASSESSMENT CRITERIA
1. Review incoming/outgoing correspondences, administering all logistics requirements of department in proper way.
2. Corporate Affairs monthly activities report is drafted and approved by department head.
3. Ensure effective communication of the “Quarterly Message from the CEO” to the internal customer.
4. Corporate Communication events are organized such as the Annual Conference, Management Meeting, Ramadan Iftar, Eid Reception, Kids Day, etc,
5. Meetings logistics are carried out such as Company board of Directors, Executive Board, Operating, CSR & Corporate Communication Committee, etc).
6. All dept. invoice payments are carried out by reviewing quotations & coordinating with Finance department to ensure timely payment to suppliers.
7. Update the Department SMARTs
8. Provide historical expense data for the department, plan & finalize annual budget for the dept.
9. CEO Office e-mails communication, presentations are created and targets and deadlines met in coordination with his office managers.
10. All other sub-department, are assisted in drafting their correspondences, reports and follow up with external agencies and suppliers
11. Other Ad-Hoc activities are managed and completed as deemed necessary by the executives.
Job Details
| Date Posted: | 2017-04-03 |
| Job Location: | Jeddah , Saudi Arabia |
| Job Role: | Administration |
| Company Industry: | Other |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
jobs Executive Secretary (Personal Asst.) - Initial Saudi Arabia Ltd.
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