Executive Assistant - Michael Page International (UAE) Limited jobs Secretarial ksa

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Act as Senior Administrative in the CEO's Office

Client Details

One of the Vision Realization Projects - key pillars of Vision 2030

Description

Administration

Manages and maintains CEO's calendar including scheduling appointments, internal/external meetings in alignment with CEO's Office team

Takes meeting minutes and distribute MOM to attendees

Plans visits of high profile guests of GCA as per the protocol for VIP guests and Follows-up with the Admin Affairs and Protocol to ensure facilitating logistics

Prepares dashboard for the CEO's office in coordination with IT department

responsible for streamlining the processes and management of CEO's offices based on short-term and long-term goals of CEO.

Manages all CEO events (Courses/Seminars/Conferences/Forums)

Conducts researches when needed to prepare CEO's external or internal presentations or any similar tasks in alignment with GCA concerned departments

Ensures validity of CEO's memberships and requests renewals whenever needed

Coordinates with Public Engagement and International Affairs to update CEO's calendar regarding important events

Receives questions and enquiries directed to the CEO and serves as a liaison with internal employees at all levels

Maintains good relationship with key stakeholders internally and externally

Proactively engages and takes decisions in resolving routine and basic issues

Ensures confidentiality of all CEO's office matters

Handles any ad hoc requests appropriately and professionally

Correspondences

Reports periodically to the CEO Office Manager in regards of all the correspondences, daily tasks, related updates and developments, in addition to any reports requested by the CEO

Manages writing, preparing, delivering correspondences between the CEO and GCA employees including announcements and memorandums

Obtains necessary initials on all documents

Profile

Diploma in Executive Secretary or Bachelor degree in Business administration or equivalent.

4+ years of experience in Executive Assistance, Administrative Assistance, Office Management or relevant experience

Fluent in both Arabic and English

Speaking other languages is preferred

Good command of MS Office

Excellent time management skills

Organized and Multi-tasked

Job Offer

To be a part of Saudi's 2030 Vision

Job Details

Posted Date:	2020-02-10
Job Location:	Mecca, Saudi Arabia
Job Role:	Secretarial
Company Industry:	Public Administration

Preferred Candidate

Career Level:	Mid Career
Gender:	Male

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