Jobs Secretarial Jobs in Saudi Arabia in Saudi Arabia
Personal administration to the Executive:
Act as trusted personal assistant to the Executive Director.
Manage personal relationships of the Executive Director with senior external stakeholders (calls, correspondence, meetings, visitors…). Maintain the stakeholder relationship database accordingly.
Organize travel and meetings.
Coordinate sensitive issues upon request of the Executive Director.
Assist the Executive Director as appropriate to prepare and edit communications, mails, letters, presentations and other documents (particularly ppt).
Administration of the Board of Directors:
Support the Executive Director to organize the Board of Director meetings.
Organize overall logistics support for Board meetings: event preparation, board members travels (itineraries, hotel bookings…), document gathering.
Interact with Board members as appropriate.
Prepare Executive Board meetings and support as appropriate sub committees of the Board.
Attend Board meetings. Record, transcribe and distribute minutes of Board meetings under the supervision of the Executive director and the Secretary of the Board (board member).
Liaise with relevant heads/directors in charge of agenda items to ensure timely delivery of content and preparation of decisions.
Report to Head of Legal and Operations director to ensure compliance to internal rules.
Coordinate Executive teams & Leadership meetings preparation and follow up:
Under supervision of Operations Director:
Organize planning of Executive Team meetings (weekly) and Extended Executive Team meetings (monthly) meetings and ensure effective attendance and timely remote connections.
Establish agenda upon operational planning and expected decisions, milestones, events etc.
Attends Executive Team Meetings upon request, capture key decisions and ensure dissemination of minutes.
Support synthesis of annual action plan with internal stakeholders, in particular Finance & Planning Director, R&D and External Affairs departments, and Regional offices.
Synthetize short term planning information from various departments and update DNDi Global planning accordingly.
Support the preparation of bi-annual Leadership meetings and annual staff meeting.
Coordinate the gathering and release of the monthly activity report.
Coordinate Executive Office support:
Supervise the Executive Office Assistant and delegate as appropriate. Liaise with the R&D and other department/ regional assistants to ensure co-ordination of DNDi executive team activities.
Ensure overall alignment of executive team members’ agendas. Occasionally provide admin support to executive team members (together with Executive Office Assistant).
Organize permanence of Executive Office support with R&D and Executive Office assistant.
Feed internal communications with relevant information.
Job Details
| Posted Date: | 2020-03-09 |
| Job Location: | Jeddah , Saudi Arabia |
| Job Role: | Secretarial |
| Company Industry: | Marketing |
Preferred Candidate
| Career Level: | Director/Head |
| Gender: | Male |
| Nationality: | Jordan; Saudi Arabia; Sudan |
| Degree: | Bachelor's degree |
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