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Working under the supervision of the Payroll Supervisor, the Payroll & Admin Executive will carry out duties assigned to him/her in a professional manner. Will seek to gain knowledge of the companies’ procedures and expand his/her work ethic to attend staff queries and provide professional payroll & general day to day service to the employees.
Payroll
• Accountable for providing accurate, timely and efficient payroll services to the employees and for complex payroll calculations and transactions.
• Acting as first point of contact in payroll, benefits concerns and dealing promptly with employee concerns to satisfactory resolution.
• Ensure data entry is processed correctly throughout the month/year to meet agreed deadlines for key milestones such as monthly pay runs and year-end accounts. Include all new joiners & leavers; financial allowances if applicable; special claims (with proper approval); changes and relevant deductions, final settlement calculations.
• Keep track of attendance, hours worked, leave time, such as vacation, sick leave, etc. for employees and verify all provided data with the appropriate management personnel prior to processing payroll.
• Ability to work effectively with a high volume of transactions whilst maintaining high standards of accuracy.
• Working closely with Finance & Accounts to ensure the efficient running of the payroll service which is aligned to processes and procedures.
• Provide payroll reconciliation to finance for review and sign off.
• Contribute to the implementation of key changes identified from Payroll Audit outcomes and reviews.
Administration
• Ensure staff records are well maintained and that periodic tidying up of records is undertaken.
• Maintain appropriate confidentiality of information relating to the company and its staff
• Arrange assets for the new hired staff like car, mobile, sim etc.
• Coordinate life and medical insurance administration.
• Maintain and update electronic and hard copy personnel record systems containing all employment-related information including absence, holidays, starters/leavers & benefits.
• Prepare & circulate internal memos.
• Prepare letters or certificate as required such as Salary Certificate, NOC, Salary Transfer Letter, Increment Letter, Internal Transfer Letter, Termination/Resignation Letter, Warning Letter, Experience Letter & Long Service Award Certificate.
• Manage exit and clearance process of leavers – visa cancellation, medical and life insurance deletion, etc.
• Laising with PRO to facilitate the visa procedures
• Support the implementation of HR systems or databases & enter data and maintain these accordingly.
Reporting
• Produce monthly reports to agreed deadlines
• To prepare, as required, management reports on employee-related data to assist with the management and development of staff.
• Preparation of payroll related data, statistics, and other reports from the Human Resource Management System.
Job Details
| Posted Date: | 2020-11-11 |
| Job Location: | Riyadh, Saudi Arabia |
| Job Role: | Accounting and Auditing |
| Company Industry: | Heavy Industry & Metallurgy |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Male |
| Degree: | Bachelor's degree |
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