Jobs Secretarial Jobs in Saudi Arabia in Saudi Arabia
1. JOB PURPOSE
• To act as the principal assistant to the Managing Director;
• To build and develop the essential operational infrastructure to ensure the smooth operation of the Family Office;
• To ensure the effective delivery of all operational and management information support functions such as IT, HR, administration and office services
CORE RESPONSIBILITIES
Managing Director
• Act as the principal assistant to the Managing Director.
• Proactively manage the diary of the Managing Director making and confirming appointments and ensuring that all paperwork is prepared as appropriate for all meetings.
• Ensure all incoming and outgoing information for the Managing Director is fully coordinated between the different business functions.
• Produce documents, briefing papers, reports and presentations as required.
Family
• Ensure a high quality operational and management information service is delivered to the Family Office and the family across the full range of activities of the Family Office, taking overall responsibility for the excellence of the service.
• Build, manage and maintain relationships with key family members and the wider family circle.
• When necessary suggest tailor-made solutions in close cooperation with the team and other professionals in other offices to meet the family requirements.
Operations
• Develop operational and management information policies and strategies suitable for the Family Office and family in conjunction with relevant family members and external professionals.
• Develop, implement and maintain operational systems capable of supporting the Family Office and its activities.
• Manage and/or procure all supporting operations required for the smooth running of the office in a professional manner such as IT, HR, telecommunications, administration, travel and accommodation.
• Manage business risk ensuring that appropriate measures are in place to control these risks.
• Take minutes of meetings and circulate agendas and minutes as appropriate.
• Manage the opening and distribution of all incoming mail.
• Develop and manage the filing policies and systems for the office, both paper and electronic, and ensure all filing is accurately maintained.
• Maintain a network of external contacts required to assist with operational requirements of the office.
SPECIAL RESPONSIBILITIES
• Ad hoc projects as required.
• Coming from an investment businesses background
• Ability to conduct financial and accounting transactions including auditing, analysing and filing
• Capable to run 2 or more different projects management operations
Job Details
| Date Posted: | 2015-08-31 |
| Job Location: | Riyadh, Saudi Arabia |
| Job Role: | Secretarial |
| Company Industry: | Real Estate |
| Monthly Salary: | US $6,000 |
Preferred Candidate
| Career Level: | Mid Career |
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