Jobs Management in Saudi Arabia
I. ROLES AND RESPONSIBILITIES
A. Meeting Minutes:
1. Prepares agendas for the Board of Directors, it’s sub-committees and General Assembly and meetings. These agendas, along with any supporting documentation, are distributed by the Secretary to members in advance of the meetings.
2. Provides the BoD and its sub-committees with notices of meeting times and places, requests/collects all meetings preparation work and contributions of items for the agenda.
3. Ensures that an up-to-date copy of the bylaws is available at all meetings.
4. Responsible for ensuring that accurate minutes of meetings are taken and approved in both Arabic and English. This should include as a minimum:
a. date, time, location of meeting;
b. list of those present and absent;
c. list of items discussed;
d. decisions made;
e. action plan agreed upon;
f. list of reports presented;
5. Immediately after Board meetings the Secretary prepares a summary of their actions that is distributed to all BoD members.
6. The Secretary signs a copy of the final, approved minutes and ensures that this copy is maintained in the corporate records.
7. Ensures that proper notification is given of directors' and members' meetings as specified in the bylaws.
8. Manages the general correspondence of the Board of Directors except for such correspondence assigned to others.
9. Oversees the Board and Board Committee calendars; helps determine and plan the frequency of meetings.
B. Filing of Documents: / Record Maintenance
1. Ensuring that accurate and sufficient documentation exists to meet legal requirements.
2. Ensures that the records of the organization are maintained as required by law and made available when required by authorized persons. These records may include founding documents, (e.g. letters patent, articles of incorporation), lists of directors, board and committee meeting minutes financial reports, and other official records.
3. Ensures that official records are maintained of members of the organization and Board.
4. Ensures that these records are available when required for reports, elections, referenda, other votes, etc.
5. Responsible for ensuring that documents necessary to maintain all company files in a manner compliant with organizational policies as well as any laws that regulate the industry.
C. Specific Responsibilities:
1. Acts as a primary contact with Ministry of Commerce ensuring compliance with their requirements.
2. Acts as a primary point of contact and source of Board-related advice/guidance for senior management with regard to the Authority and its activities.
3. Is responsible for coordinating the orientation of new Board Members.
4. Recommends policies and procedures to manage staff interaction and communication with the Board of Directors.
Job Details
| Date Posted: | 2016-03-24 |
| Job Location: | Jeddah , Saudi Arabia |
| Job Role: | Management |
| Company Industry: | Human Resources |
| Monthly Salary: | US $7,000 |
Preferred Candidate
| Career Level: | Executive/Director |
| Degree: | Bachelor's degree |
Apply Now - Jobs in Saudi Arabia - Management Jobs in Saudi Arabia - Search All Jobs
jobs Board Secretary
Management Jobs in Saudi Arabia,وظائف في المملكة العربية السعودية/Jobs In KSA,Management jobs Board Secretary ,وظائف ادارية Jobs Board Secretary ,وظائف السعودية,وظائف مديرين فى السعودية,شواغر السعودية,وظائف ادارية بالسعودية,مطلوب للعمل بالسعودية Board Secretary ,وظائف خالية فى السعودية,مطلوب Board Secretary للعمل فى السعودية