Jobs Secretarial Jobs in Saudi Arabia in Saudi Arabia
Administration Support
Provide assistance to the division and CEO as required or requested that include word processing, transcription, information research, filing, taking and directing telephone messages, draft memos, financial and other reports as appropriate.
Facilitate and communicate with other parties or divisions regarding providing them with needed information for financial, performance, calendar, human resources…etc.
Responsible for all the office supplies, computers, and or other hardware request and follow up other facilities for the division by adhering to policies and procedures stand for.
Filling all the department documents in an easy tracking and suitable way, also ensuring confidentiality issues among this.
Track and follow up KPI's status and reporting for the division manager, and provide KPI' contact officer with needed requirements per request, and facilitate meeting reviews.
Track and follow up training status and reporting for the division manager, and provide training officer with needed requirements per request, and facilitate training for other employees and follow up yearly plan to be achieved,
Arrange and assist with meetings, conferences within the division or other divisions for the division manager and other employees as appropriate, and manage the meeting room activities (if any).
Schedule and perform data entry through ERP, word processing and spreadsheet activities; format, revise and prints out final copies of complex documents.
Maintain and manage computer network and ensures appropriate back-up and storage of computer files.
Train employees and assist with questions or problems related to computer issues either hardware or software, and coordinate with IT department.
Responsible for operating and maintaining office equipment; arranges for repairs when necessary, make recommendations for new or additional office equipment as appropriate.
Responsible for developing, implementing and updating office policies and procedures including scheduling appointments, processing mail, answering phones and ordering supplies.
Follow up, record, supervise the attendance, vacation and absence records for the division use and provide the division manager with it whenever wanted.
Performs other administrative or office duties or projects as required or as assigned.
Coordination
Coordinates all travel arrangements for the Division; research and make flight, hotel and rental car reservations in accordance with group policies and to obtain the most economical and efficient travel, and create travel itinerary and schedules in accordance with authorized travel requests.
Job Details
| Date Posted: | 2016-10-27 |
| Job Location: | Dammam, Saudi Arabia |
| Job Role: | Secretarial |
| Company Industry: | Manufacturing |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Male |
| Nationality: | United Arab Emirates; Australia; Bahrain; Canada; Djibouti; Algeria; Egypt; Great Britain (UK); Ireland; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; New Zealand; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; United Kingdom; United States; Yemen |
| Degree: | Bachelor's degree |
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