Jobs Management in Saudi Arabia
KEY RESPONSIBILITIES
Management of incoming and outgoing mail, emails, telephone calls and correspondence,
including where appropriate re-routing to Departments heads.
Manage CEO’s schedule, make appointments and update diary accordingly.
Ensure all deadlines issued to and for the CEO are met.
Co-ordinate internal and external meetings for the CEO.
Maintenance of accurate, comprehensive and accessible manual and electronic filing systems,
including quick and thorough indexing
Facilitate provision of and collate information required by CEO.
Performing various executive and administrative support duties that are highly sensitive and
confidential with discretion
Developing and maintaining professional communications with both the CEO and the
COMPANY main contacts, internally & externally.
Oversee in collaboration with the Sales/Marketing Department, the COMPANY Monthly /
Quarterly / Annual report’s completion and distribution to relevant Stakeholders.
Read and analyze incoming memos, submissions, and reports in order to determine their
significance and plan their distribution.
Prepare agendas and make arrangements for staff & management meetings.
Conduct research, compile data, and prepare papers for consideration and presentation by the
CEO.
Attend meetings and take minutes.
Represent the CEO in meeting as and when required and uphold the efficiency and
effectiveness of the office all the time.
Prepare invoices, reports, memos, letters, financial statements and other documents related to
CEO, using word processing, spreadsheet, database, and/or presentation software.
Responsible for all arrangements related to Board meeting, including but not limited to:
organize the meeting, distribute final agenda & previous minutes, prepare the pack for the
board, taking notes...etc.
Notify COMPANY staff regarding Board policy decisions as appropriate, and update Policy &
Procedures Manual accordingly.
Provide secretarial services for Chairman if required.
Coordinate and confirm travel arrangements for the CEO and external visitors within the budget
and provide itinerary, agenda, advances and expenses reports.
Develop, implement, & maintain a formal booking system.
Negotiate travel supply arrangements with agency or agencies and liaise to ensure service
levels are maintained.
Media monitoring and solicit of business and industry news from major media publications.
Prepare proposal and business deals directly handled by the CEO.
Have track records of all personal occasions (Birthdays, outing, ...) and business related
documentations (Expiry, renewals, ...) and others.
Develop partnerships with hotels, restaurants and other sources of entertainments for business
gathering.
Take the lead in managing the overall hospitality and office ambiance.
Full supervision over all hospitality and guest care staff including the Front Office Executives,
office clerks,
Job Details
| Date Posted: | 2015-03-25 |
| Job Location: | Riyadh, Saudi Arabia |
| Job Role: | Management |
| Company Industry: | Information Technology |
Preferred Candidate
| Career Level: | Executive/Director |
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