Jobs Administration Jobs in Saudi Arabia in Saudi Arabia
Job Overview
This manager will have the responsibility of developing and implementing administrative and operational policies and procedures, and leading the administration and operation teams to ensure full administrative, operational and logistic support to the General Manager, Branch Managers and Sales Teams across the group 3 branches in Al-Khobar, Jeddah, and Al-Riyadh.
Summary of functions
Administration
• Oversees and manages all administration activities and affairs across the group.
• Reviews, develops and implements efficient policies and procedures and internal control systems, and ensures that all employees have clear job assignments, and they do understand and comply with set policies and procedures.
• Checks and reviews the KSA labor laws, determines the benefits and obligations of both, the employees and the employer, and ensures compliance to all law requirements.
• Manages the communications and reporting between the branches and the top management in Kuwait.
HR
• Develops and Implements an efficient HR system to monitor staff attendance, payroll, performance, appraisals, leaves, accommodation, allowances, staff advances, visa requirements, and medical insurance as per law requirements...etc.
• Recruits, interviews, and selects employees to fill vacant positions.
• Prepares and reviews operational reports and schedules to ensure accuracy and efficiency
• Supervise the work of office, administrative, or customer service employees to ensure adherence to quality standards, deadlines, and proper procedures.
• Provides employees with guidance in handling difficult or complex problems and in resolving escalated complaints or disputes.
• Implements corporate and departmental policies, procedures, and service standards in conjunction with management.
• Makes work assignments, sets office services production priorities, and reviews employee performance, and makes employment (hire/termination) ecisions.
• Facilitates induction of new arrivals, manages manpower requirements, compiles reports such as Staff Strength, Daily Arrival /Departure, and Demobilization
• Monitors the payment of salaries, commissions, and incentives to sales staff versus the achievement of their minimum required monthly sales targets, and the collection of Account Receivables.
Warehouses
Oversees and controls the work procedures at stores to ensure :
• All safety and security measures are strictly adhered to.
• All goods are stored in proper storing conditions, to enable quick delivery and ensure that sold goods are released according to seniority
• Identifies and reports old stocks to the GM, branch managers, and the Sales team to quickly sell.
• Implements a systematic purchase forecast mechanism to ensure the availability of an average stock equivalent to 3 months targeted sales at all the time
Logistics
• Monitors clearance all charges related to customs, demurrage, clearance and transportation charges .
• Oversees loading and unloading mechanism
• Ensures full logistic support to sales teams
Equipment
• Ensures that all stores are equipped with necessary equipment and efficient safety and security tools.
• Ensures all equipments/trucks and cars are properly used and well maintained
Technical and Legal Support
• Follows up with the group lawyer to finalize all pending legal issues and refer defaulted clients for legal proceeding
• Finalizes civil defense and fire brigade requirements for all stores and get offers from insurance companies to select the best offer to insure the goods at all stores.
• Initiates contacts with the local authorities - or through a "MO'AKIB" - to finalize all required formalities for stores' licenses.
• Initiates contacts with landlords to locate cheap storage spaces and reduce the cost of rent
Job Details
| Date Posted: | 2016-12-21 |
| Job Location: | Jeddah , Saudi Arabia |
| Job Role: | Administration |
| Company Industry: | Construction; Construction/Civil Engineering |
Preferred Candidate
| Career Level: | Management |
| Degree: | Bachelor's degree |
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